Distribution Coordinator

Job Title Distribution Coordinator Business HETL Distribution Job Purpose The job holder's role is to coordinate with HETLD internal and external customers on the day-to-day basis to support operations to ensure the fuel loading and delivery tasks are carrying out satisfactorily, meeting the quality and safety standard of ENOC. He also supports through coordination with legal authorities and government bodies in ensuring that vehicles are timely registered and permits and passes are renewed to improve HETLD efficiency.

Manage all vehicle tracking and in-cab monitoring devices for analyzing and reporting of events and ensuring all the devices are calibrated, functioning as per business unit set guidelines. Principal Accountabilities Financial Accountability: Managing all invoices related to RTA vehicle registration, road permits, traffic fines, GPS and seeing machine device and submit timely to finance department.

Coordinate and work closely with finance team to follow up on auction payment process, Coordinate and work closely with Admin assistant and finance team for renewal UAE road permit for all emirates. Works closely with finance team and admin assistant for initiating cash payment to civil defence to obtain hazardous product transfer permit and RTA Advertisement permit. Working closely with Inventory controller /Senior HSE Officer and finance team in procurement of Hoses, Fire Extinguishers, Spill Kits, and First Aid kit.

Working closely with Inventory controller for procuring tanker couplers and other accessories necessary for fuel deliveries. Operation Accountabilities: Coordinate and work closely with Operations and HSE team for handling fuel orders and deliveries for Commercial customer representative and Government entities. Coordinate with operation team in arranging suitable tank truck for deliveries for specific sites with constraints.

Coordinate and work closely with operations team for arranging safe and efficient deliveries for Commercial customers. Ensure prompt and timely registration of all vehicles to support operational efficiency. Arrange NOC and all mandatory legal documents required for obtaining Dubai Civil defence Permit hazardous product transfer permit, RTA advertisement permit for displaying ENOC brand on tankers, SIRA permit for installing Global Positioning System on All Trucks, Leading elite team of bunkering experts/ drivers/ supervisors/ technicians and helpers for delivering critical bunkering deliveries Maintain, track, investigate traffic fines and arrange payments and fine recovery from the violators.

Assure sufficient equipment, hoses, fire extinguishers and spill kits are available for uninterrupted operation. Coordinate with inventory team in managing and maintaining equipment, Hoses, adaptors, and special couplers required for Commercial customers. Coordinate with Operations team for arranging vehicles for vendors to install and remove of GPS System, RFID tag, Communication device, Fatigue detection device for vehicle introduction and disposal.

Coordinate with cargo clearance agent to release tank truck from Dubai port and customs. Health Safety and Environment Work closely with Senior HSE Officer in safe handling of critical bunkering deliveries. Coordinate with Senior HSE Officer in placing control measures, mitigating risk related to bunkering deliveries. Work closely with Senior HSE Officer and technical team in arranging /testing of equipment required for deliveries.

Assure adherence to regulations governing occupational health and safety in addition to actively participating in, supporting, and contributing to the department's continual process of improvement To ensure that work is completed in a consistent and controlled manner, adhere to all applicable departmental policies, protocols, standard operating procedures, and HSEQ directives Assure all the critical equipment are in good working condition and available for deliveries.

Additional Principal Accountabilities Communication Liaise with UAE Armed Forces representative for arranging security pass for drivers and vehicles and fuel delivery information on location and equipment. Communicate and Coordinate with Government entities including UAE armed forces for safe and efficient fuel delivery. Coordinate for bunkering with Commercial customer representative for sampling and documentation.

Liaise with RTA testing and registration renewal of HETL Distribution fleet. Liaise with RTA and other government authorities across the UAE for obtaining road permits. Liaise with vendor for fixing seeing machine device, Installation of GPS Device, installation of RFID tag in all HETL distribution fleet. Update HETL Distribution management on events captured by the device related to micro sleep, fatigue, over speeding and other unsafe behaviour.

Communicate to HETLD Management, the condition of hoses other fuel decanting equipment and arrange for replacement. Communicate to the distribution Senior HSE Officer all safety concerns reported by the customer and contractor staff. Communicate all the issues noticed at the customer sites related to HSE and quality to distribution management. Inspections and investigations Support Senior HSE Officer and Workshop technical team in carrying out contractor tank truck fitness test.

Assist operations and HSE to carry out new and existing site inspections for retail and commercial sites for vehicle maneuverability and fuel decanting equipment. Assist Senior HSE Officer and Operation team in all safety investigations such as traffic accidents, fuel spillage, fires etc. Investigate events detected by the GPS device (Fatigue, Harsh Braking, Micro sleep, using mobile, Harsh cornering and distracted driving) Inspect Royal yacht and Navy vessel on operational and technical aspects prior fuel delivery.

Carry out regular inspection of hoses, fire extinguishers, spill kit and other devices installed on tank trucks. Carry out inspection of sites, vehicles, equipment upon request from operation team or when an issue reported to the related area. Support operations and HSE in carrying out Journey Management for all routes across UAE to ensure safe and smooth delivery. Data Analysis and Surveys Maintain up-to-date hose, fire extinguishers, spill kit records, review data, tracking, and monitoring, and report trends to the Administration Supervisor.

Maintain data on events captured by the device, (GPS, Seeing Machine etc.) Coordinate and work closely with workshop team in recording vehicle milage, fuel consumption and reporting trends to the Administration Supervisor. Maintain, record, and track all vehicle registration and insurance validity and availability and share records with operations team. Maintain, record, track road and renew permits of tank trucks for all emirates.

Maintain, record and track traffic accidents records, sharing records with HSE for KPI Cyber Information Security Responsibilities Comply with all applicable information security policies, standards, and procedures. Classify and protect information assets in accordance with the Data Classification Standard. Participate in mandatory information security awareness and training programs.

Support information security initiatives and activities within the organization. Consider information security requirements when managing changes involving information assets. Report security incidents, vulnerabilities, weaknesses, or non-compliance in accordance with established procedures. Fulfil role-specific information security responsibilities and contribute to maintaining the effectiveness of the Information Security Management System (ISMS).

Experience High school / diploma or 5-6 years Distribution/ Logistics experience in ONGS. UAE Heavy Duty Driving license preferable. Arabic/English writing speaking. Highly developed competencies would include leadership; problem solving skills; managing diversity; Supervisory Skills; communication skills, work Independently etc.